One effective way to help your team prioritize their workloads is to involve them in the goal-setting process. Research shows that 81% of employees want managers to help them prioritize. By collaborating on goals, employees feel a sense of ownership and are more motivated to achieve them. Additionally, ensure that your goals are SMART: Specific, Measurable, Achievable, Relevant, and Time-bound.

You can introduce your team to time-management strategies like the Pomodoro Technique, which involves working for 25 minutes followed by a 5-minute break. After four work periods, a longer break of 15 to 20 minutes is recommended. This method helps maintain focus and reduces the average time it takes for a worker to refocus after a distraction, which is about 23 minutes.

Utilizing technology can significantly improve productivity by helping to block distractions. Encourage your employees to use settings and software that limit interruptions, such as 'do not disturb' modes on their devices. Additionally, cloud-based tools like Microsoft OneDrive and OneNote allow for centralized document management and collaboration, making it easier for teams to work together without the hassle of version control issues.